Financial Services
Our staff of highly skilled and experienced bookkeepers will provide accurate and timely financial reports which can be tailored to suit the individual needs of your community.
The Association’s financial affairs will be handled in strict accordance with accepted accounting principles and applicable Florida law.
In these highly troubled financial times we place a special emphasis on processing delinquent accounts and assisting our communities in navigating through the complex, confusing and turbulent waters of association and lender foreclosures.
Our financial services include:
Accounts Receivable
Accounts Payable
General Ledger
- Collection of regular and special assessments
- Budget analysis, preparation of reserve schedules
- Bank deposits
- Payroll preparation
- Pursuit of delinquent accounts
- Preparation and distribution of year-end financial statements
- Cooperation with attorneys on collection matters
- Cooperation with accountants in preparation of year-end financial statements and applicable tax returns
Preparation of monthly financial reports including:
- Delinquent Accounts
- Income Statement
- Balance Sheet
- Budget Comparison
- Check Register
- Deposit Register
Operational Services
- Contract negotiations
- 24 hour telephone service for emergencies
- Cost/benefit analysis
- Attendance at board meetings
- Research and development of new procedures
- Regularly scheduled property inspections
- Comparative analysis of bids
Supervision of onsite services:
- Lawn, tree, flower, and shrub maintenance
- Pool and spa maintenance
- Janitorial services
- Irrigation services
- Lake maintenance
- Pest control
Supervison of general repairs and maintenance:
- Electrical
- Mechanical
- Plumbing
- Air conditioning
- Carpentry
Coordination of major projects:
- Roofing, paving and painting
- Flooring
- Pool decks
- Pool resurfacing
- Tennis courts
Administrative Services
Legal obligations:
- Maintenance and storage of Association Official Records
- Scheduling and hosting of inspections of Official Records
- Responding to inquiries as required by law
- Interacting with DBPR and other government agencies
- Preparation, mailing, and posting of mandatory notices for required meetings including Annual Meeting and Budget meeting notices
- Cooperation with association attorneys in legal actions to which the association is a party
- Amendments to association documents from development through voting and recording
- Filing of Annual Reports with the Secretary of State
- Issuance of Certificates of Estoppel
Intra-Association Issues:
- Preparation and mailing of correspondence to members
- Preparation and mailing of voting packages including:
- Vote to waive or reduce statutory reserves
- Vote to approve a material alterations
- Vote to waive or reduce financial reporting requirements
- Vote for election of directors
- Vote to approve amendments to governing documents
- Transcription of meeting minutes
- Transcription and mailing of community newsletters
- Development and administration of parking control policies
- Coordination and assistance in turnover of associations from developer to owner control
Applications for transfer by sale or lease:
- Provide application forms to prospective buyers or tenants
- Receive and review applications for completeness and accuracy
- Obtaining credit and criminal background checks on prospective buyers or tenants
- Forward completed applications to the board of directors or its designated committee for review
- Issue Certificates of Approval or letters of denial to applicants
Association insurance:
- Maintenance of association insurance policies
- Obtaining quotes for insurance
- Provide information to owners for obtaining Certificates of Insurance
- Maintenance and issuance of FEMA letters
- Provide mitigation forms
- Notify insurance carriers of potential claims
- Cooperate with insurance carriers in handling claims
- Cooperate with insurance defense attorneys in legal cases